Private Art Collection Management Software
Your entire collection at your fingertips
A simple way to manage your collection securely and privately.
Keep a complete record of your collection in one secure place, from artwork details and provenance to valuations, documents and locations. Access everything you need, wherever your collection takes you.
Features built for small to large collections
Inventory
Store unlimited images and information for artworks, including location, purchase details, insurance values, condition, provenance, shipping etc. Account for artworks in any currency. Generate a variety of branded documents and reports in seconds.
Security and backups
Protecting your data is one of our primary concerns. All data is encrypted in transit with the same level of security as your online banking. Your art collection will be backed up daily in multiple locations.
Contacts
Store information about your suppliers, gallerists, advisors and even friends and family if you wish. Each record includes all contact details, conversations and communications, notes and images.
Insurance reports
Take the pain out of insuring your art collection, with our automated insurance reports. Choose a currency, then add a specific insurance value or let Artlogic calculate the value for you.
Website integration
If you own a public or corporate art collection or perhaps you are looking to promote your foundation, we can help build the perfect website that links directly with Artlogic.
Provenance and documentation
Keep the history of every artwork in one place, from provenance and exhibition records to invoices, certificates of authenticity, condition reports and appraisals. Attach important documents directly to each artwork so they are easy to find when you need them.
Valuations and collection value
Record purchase prices and current valuations for individual artworks, with support for multiple currencies. Keep values up to date and maintain a clearer picture of your collection for insurance, planning and reporting.
Location tracking
Know where every artwork is, whether it is at home, in storage, on loan or in transit. Keep location information connected to each artwork so your records stay accurate as your collection moves.
Presenting and selling has never been easier
Whether at an art fair, with clients or on the go, our app is the perfect solution to browse and share artworks in a beautifully designed way on your iPhone or iPad. Best of all it works offline so you're never away from your inventory.
Why leading collectors use Artlogic
Art collection management often means keeping track of far more than the artworks themselves. Records, valuations, invoices, insurance documents, locations and provenance can quickly become difficult to manage across spreadsheets, folders and separate systems.
Artlogic brings that information together in one place, helping you keep your collection organised, current and easy to access.
Our Approach
Keep everything in one place
Replace scattered spreadsheets, folders and paper records with a central system for artwork details, documents, contacts and collection history.
Stay up to date
Keep locations, valuations, condition information and other important records current as your collection changes over time.
Access your collection, wherever you are
View the information you need from any device, whether you are at home, travelling, visiting a gallery or meeting with an advisor.
Be ready for what comes next
Well-organised records make it easier to prepare for insurance reviews, loans, sales, appraisals, estate planning and other important collection decisions.
Trusted by those who manage exceptional collections
Discover how collectors, galleries, advisors and other art professionals use Artlogic to keep artwork information organised, improve access to important records and manage collections more efficiently.
Start today with Artlogic
See how Artlogic can help you organize, protect and manage your art collection with confidence. Book a free 30 or 60-minute consultation with our team to discuss your collection, your current processes and the tools that could make managing it easier.
FAQs
Art collection management software is a dedicated system for cataloguing and tracking the works you own, with their value, provenance and documents. Artlogic is purpose-built for art, giving private collectors a secure, organised view of their whole collection.
Catalogue each work, attach documents like invoices and certificates, and keep valuations and locations current. Artlogic centralises all of this and is accessible from your phone, tablet or computer, so your collection is always to hand.
Record purchase prices and update valuations as appraisals or comparable sales emerge. Artlogic stores values per work and aggregates them, giving you a clear, current picture of your collection's overall worth.
Provenance is a work's ownership and exhibition history, which supports authenticity and value. Artlogic lets you maintain a full provenance record for each piece, making it easy to evidence history when insuring, lending or selling.
Keep invoices, certificates of authenticity, condition reports and appraisals attached to each work rather than in scattered files. Artlogic stores documents against the relevant artwork, so everything is in one secure, searchable place.
At a minimum, keep a record of the artist, title, date, medium, dimensions, purchase details and current location of each artwork. It is also useful to store provenance, exhibition history, condition notes, insurance values, valuations, invoices and certificates of authenticity alongside the artwork record.
Use a central inventory that records the current location of every artwork, whether it is at home, in storage, on loan, with a conservator or in transit. Updating location details whenever a work moves helps reduce confusion and keeps your collection records accurate.
Yes. Art collection management software can help you keep insurance values, valuations, condition reports, purchase details and supporting documents organised in one place. This makes it easier to prepare insurance reports and provide accurate information when policies are reviewed or claims need to be made.
A secure art collection management platform should protect your information through measures such as encryption, controlled access and regular backups. For private collectors, it is especially important to choose software that allows sensitive collection data and documents to remain private while still being accessible when needed.
Yes. Collection management software can make it easier to share specific artwork details, documents or presentations without giving others access to your entire collection. This can be useful when working with art advisors, insurers, appraisers, family members or other trusted professionals.
